Records Division

The Records Division is housed in the front lobby of the police station and has a Spanish-speaking receptionist available. The Records Division Lieutenant is Pat Ruiz. The department is comprised of Records Supervisor Anabel Solano and four Records Technicians.


The Records Division staff provides initial customer service to visitors of the police station and is responsible for the distribution of police reports. They enter data from officer reports into a crime-reporting database, and they maintain the filing system for all written reports.

Police Record/Report Requests

Requests for police records and reports will be handled promptly based on the nature and extent of the request. If more than 10 days are required (from the date of the request) you will be notified.


The report number (e.g. 01-0999) is needed to file a request. If report number is not known, the following is required:

  • Birth date
  • Date of incident
  • Name of persons involved
  • Social security number and driver's license number
  • Type of incident

Fees and Exemptions

A flat fee of $5 is charged for copies of the first ten pages (10) of a report and $0.25 per page thereafter. Persons listed as victim in the report(s) shall have the fee waived.

Immediate family members of homicide or manslaughter victims are also exempt.

Other Services

Other services provided by the Records Section include:

  • Background Investigations (fee of $5)
  • Fingerprinting Tuesdays and Thursdays 8:00am to 10:00am (fee of $5) Please contact DPS (928) 778-3271 for a fingerprint card or packet as we do not provide them.
  • House Watch and Neighborhood Watch Programs
  • Insurance Request
  • Lost and Found
  • Police/Law Information
  • Service Window Assistance


The Records Division can be reached at 928-772-9261, or via emailing the division.